We, the graduate students of the Discipline of Genetics at Texas A&M University, in order to provide an officially recognized graduate student organization to identify and represent graduate student interests, promote graduate student participation in the overall policy and decision-making processes which affect the interdepartmental Discipline of Genetics at Texas A&M University, enhance the quality and scope of education at Texas A&M University, form a communicative coalition with the Graduate Student Council of Texas A&M University, and promote the general welfare of the student body, do hereby adopt and establish this Constitution for the Genetics Graduate Association
Article I Name
This organization shall be known- as the Genetics Graduate Student Association (herein after referred to as the GGSA of Texas A&M University).
Article II Purpose and Goals
The GGSA shall identify and represent graduate student interests in the program of Genetics, interact with the Graduate Student Council, and organize social activities for the members of the GGSA.
Article III Membership
The GGSA shall consist of the Genetics graduate student body, which consists of all full-time or part-time students who are duly classified as genetics majors at Texas A&M University, and shall exercise its authority through the Constitution as hereinafter provided. There shall be no Constitutional process to remove a general member from GGSA. Only inability to meet the listed requirements shall constitute removal. The governing structure of the GGSA of Texas A&M University shall consist of an Executive Committee.
Article IV Officers
Section I Requirements
The officers of this organization must meet the following requirements:
a) Have at least a 3.0 cumulative grade point ratio and at least a 3.00 grade point ratio in the semester immediately prior to the election/appointment, the semester of election/appointment and semesters during the term of office. In order for this provision to be met, at least four hours (half-time
credits) must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to his provision. In order for summer coursework to qualify toward a grade point ratio prior to election/appointment, at least four credit hours must have been taken during the course of either the full or two summer session(s).
b) Be in good standing with the university and enrolled at least half time (four or more credit hours) during their term of office.
c) Be ineligible to hold an office should the student fail to maintain the requirements as prescribed in (a) and (b).
Section II Officers and Duties: The Executive Committee
a) All executive powers shall be vested in the Executive Committee of the GGSA.
b) The Executive Committee (hereinafter referred to as the EC) shall consist of the President, Vice-President, Secretary and Treasurer.
c) Officers shall be elected by the active membership of the GGSA and shall consist of a President, Vice-President, Secretary, Treasurer and three Graduate Student Council Representatives.
d) No person may concurrently serve in any two or more elected offices of the GGSA. No person may serve more than two consecutive terms as an officer of the GGSA.
e) The chief executive officer shall be the President. He or she shall have been registered as a graduate student in Genetics at Texas A&M University for at least one year preceding election to office. In the event of the inability of the President to fulfill the duties of the office, the Vice President shall assume the office of President. In the event of removal from office or resignation of the President, a special election will be called to elect a new President.
The duties and powers of the President shall include:
1. Presiding over all meetings of the EC in accordance with the GGSA Bylaws
2. Creation and appointment of all needed executive officers and committees not already provided for, with the approval of a majority of the active members present and voting at a stated or special meeting.
3. Execution of all decisions of the EC for which he or she shall be responsible to the EC.
4. Calling special meetings of the EC at his or her discretion.
5. Removing any of his or her appointees at his or her discretion, with the approval of the EC.
6. Addressing the GGSA and the EC for the purposes of answering questions and clarifying information.
7. Acting as ceremonial representative of the GGSA.
f) The Vice-President shall assist the President whenever necessary. The Vice-President shall assume the duties of the President in his or her absence.
g) The Treasurer shall chair the Finance Committee and shall maintain accurate and up-to-date financial records for the GGSA; work with the Associate Dean for Research and Graduate Programs on financial matters and present an end-of-year report to the GGSA.
h) The duties of the Secretary shall include recording the Minutes and typing and distribution of the Minutes; the typing and distribution of the Agenda as submitted to the Secretary by the EC. The Secretary is also responsible for all correspondence of the EC and the GGSA.
i) The duties of the Graduate Student Council (GSC) Representatives shall include at least one of three representatives attending every GSC meeting. Taking an active part in the GSC activities and participating in meetings by casting votes on behalf of the GGSA. Serve as a liaison between the GGSA and the GSC including: a.) informing the GGSA of GSC issues and activities, b.) presenting to the GSC the opinions and feeling of the GGSA toward issues that are discussed by the GSC, c.) represent the interest of the GGSA to the GSC.
Section III. Election Process
Elections shall be held at the first stated meeting during the month of May. A quorum (ten percent of the active membership) must be present and a simple majority vote will win. Newly elected officers shall assume responsibility on June 1 of the year in which they were elected and the term of office shall end on May 31 of the following year. If a vacancy arises in the EC, the active membership of the GGSA shall elect a member to fill the position within thirty days of the vacancy.
Section IV. Removal of an Officer
An officer maybe removed from office by the members of the organization by a two-thirds majority vote of the total membership. A two-week notice must be given of intent to remove the officer. During this two week period the officer being removed from office may address the membership explaining their perspective and why they feel they should not be removed from office. After address the membership with an explanation the membership may address a motion to halt the removal from office. Passing of the motion requires a two-thirds majority vote of the total membership. If the motion passes the officer will be reinstated immediately.
Article V. Advisors
Section I. Expectations
a) The advisor to the GGSA shall be a Texas A&M University employee as defined by the Human Resources Department. The advisor will be willing to obtain an appropriate level of experience, resource information, and knowledge related to the mission, purpose and activities of the club.
b) The advisor will regularly attend executive and general meetings. They will be available for consultation outside of the meetings.
c) The advisor will assist the organization with the development of goals and objectives for the academic year. The advisor will also assist the organization with event planning and facilitation. When necessary, the advisor will be willing to attend events as identified through the planning process.
d) The advisor will be aware of the University Student Rules and will assist the organization with adherence to these expectations.
Section II. Replacement
If for any reason the advisor is no longer willing and/or able to fulfill the responsibilities, they will formally communicate this to the student organization and the Department of Student Activities in writing, as stated in the bylaws. The organization will then determine the appropriate course of action for replacing the advisor.
Article VI. Meetings
Section I. Business shall be conducted as follows
a) Ten percent of the active membership constitutes a quorum at stated and special meetings
b) Special meetings of the GGSA, in addition to being called by the President pursuant to Article IV, Section II (e. 4), shall be called by thePresident within one week of presentation of a petition to the Secretary, signed by at least five of the active members of the GGSA.
c) The EC shall assign all pending business to the appropriate standing or ad hoc committee. All new business must be presented to the EC at the time the Agenda is set. The EC shall decide whether to include the item on the Agenda. An item must be included on the Agenda if at least five members petition to include it at the time the Agenda is set. Urgent new business, which has not been presented to the EC for inclusion on the Agenda, must be brought to the attention of the presiding officer prior to the beginning of the meeting at which the item is to be discussed. Any business which has been assigned to a committee may be brought to the floor by that committee whether or not the item appears on the Agenda.
d) If a committee fails to review business within a reasonable period of time, a one-third vote of the active members present and voting at a stated or special meeting shall take the business form the committee and allow the EC to consider it.
Section II. Definitions
a) “Active members” or “active membership” shall mean those enrolled full- or part-time as graduate students in Genetics at Texas A&M University, and who have otherwise fulfilled the requirements for active membership as stated in the Bylaws.
b) “Stated meetings” shall mean those meetings of the GGSA at which business may be conducted, which are scheduled in advance at regularly stated intervals.
c) “Special meetings” shall mean those meetings of the GGSA at which business may be conducted, which are called by the President, pursuant to Article VI, Section I (b), with a minimum of forty-eight hours notice to the membership either in writing or by announcement at a stated or special meeting.
d) “Term” constitutes one full academic year beginning in June.
Article VII. Finances
Section I. Financial Transactions
All monies belonging to this organization shall be deposited and disbursed through a bank account established for this organization at the Student Organization Finance Center and/or the Fiscal Office. All funds must be deposited within 24 hours after collection. The advisor to this organization must approve and sign each expenditure before payment.
Article VIII. Amendments and Revision
Section I. Amendments
This constitution may be amended by a two thirds majority vote of theactive members present and voting at two consecutive stated meetings.All approved amendments will be incorporated into the body of theConstitution in the appropriate place, subject to the approval of theDirector of Student Activities.
Section II. Revision
This document must be reviewed every year and resubmitted to the Department of Student Activities.
All previous Constitutions are null and void